Knowledge Base

This page is read only. You can view the source, but not change it. Ask your administrator if you think this is wrong.
===== My Folders: entry point and layout =====

Open My Workspace and use the left sidebar to enter My Folders.
The folder tree on the left helps you navigate, while the main panel shows the selected folder, its status, its actions, and the documents it contains.
This is the place to build an operational structure that reflects how your research actually unfolds.

{{:hortus:workspace:worpacelanding.jpg?600|}}

^ Workspace area ^ What it is used for ^ Typical actions ^
| **Folder tree** | Navigate, search, expand, and select folders or subfolders. | Open the correct working area quickly. |
| **Folder header** | Shows the selected folder name, visibility state, and high-level actions. | Share, get a link, change visibility, or create a document. |
| **Documents list** | Displays the files/documents inside the current folder. | View, download, delete, or open detail pages. |
| **Discussion area** | Folder-level conversation area where available. | Keep contextual notes or follow-up attached to the folder. |


====Folder management features====
Here are
  * Create a new top-level folder from the My Folders area when you need a new working container.
  * Create a subfolder when the material belongs under an existing research stream or task.
  * Edit a folder to improve the name or description once the research structure becomes clearer.
  * Delete a folder only after checking that it is not a shared, active container still holding materials needed by others.

Folders help:

separate projects
organise datasets and documents
structure research activities

====Sharing and permissions====

Sharing is the bridge between personal organisation and real collaboration. Instead of emailing files around, invite people into the folder and assign an appropriate general access level. The screenshots show options such as Read Only, Write Own, and Write Any, which indicate a more structured permission model than a simple “shared/not shared” toggle. Instead, the platform uses a structured permission system that defines what each user is allowed to do with the content.

  * **Read Only**: Users can view and download content but cannot make any changes.
  * **Write Own**: Users can add and edit their own content but cannot modify or delete content created by others.
  * **Write Any**: Users have full editing rights and can modify, delete, or manage all content in the shared space.

{{:hortus:workspace:myfolderworkspace.jpg?600|}}

^ Sharing action ^ What it does ^ Why it matters ^
| **Add people** | Search for users and add them to the folder access list. | Collaboration stays inside a governed, shared location instead of fragmenting across email attachments. |
| **Remove access** | Withdraw a person's access to the folder. | Useful when responsibilities change or a collaboration ends. |
| **Choose general access level** | Define whether collaborators can only read, write their own content, or write more broadly. | Prevents accidental over-permission and clarifies who can change what. |
| **Get shareable link** | Generate a stable link to the folder. | Lets you point others to the correct location quickly. |

**Important workspace rule **

  * A shared folder containing materials should not be treated like a disposable empty personal folder.
  * Before deleting a shared space, review who still has access and whether documents, versions, or public links still depend on it.
  * If the folder is part of an active collaboration or publication process, archive or relocate the materials first and confirm the deletion path with the relevant maintainer or support contact.

----
----