====== Export (PDF, XML/TEI, Excel) and Print ====== ===== Exporting a Critical Edition Document ===== Generate standardized versions of critical edition documents for publication, digital archiving, or academic collaboration. {{ :criterion:file_export_to_pdf_xml_tei.png?nolink&600 |}} ---- ==== Accessing the Export Feature ==== 1. Open your .critx file in Criterion 2. Navigate to File > Export To... 3. Export configuration wizard opens for format selection and content customization ---- ==== Choosing the Output Format ==== | **Format** | **Description** | **Best For** | | PDF | Print-ready version mirroring visual layout, including pagination, margins, styles, comments | Print, editorial review, submission | | XML/TEI (P5) | Full document structure and content compliant with TEI P5 schema, omitting layout/visual styling | Digital preservation, semantic analysis, computational research | Each format generates file named according to document title (e.g., MyEdition.pdf or MyEdition.xml). ---- ==== Customizing Exported Content (PDF only) ==== ^ {{:note.png?20}} | **Note**: Content selection not available for XML/TEI export, as this format requires full document inclusion per TEI standard. | For PDF exports, selectively include/exclude sections: * Table of Contents * Introduction * Critical Text * Bibliography * User Comments (individually or by author) **Configuration**: * Use checkboxes to select desired sections * If no content selected, Criterion displays warning and blocks export until at least one section chosen ---- ==== Filtering User Comments ==== In collaborative documents with multiple reviewers: * Use **Advanced Filter** to choose which users' comments to include * Options: * Export all comments * Export only comments by selected users * Export individual comments manually Filtering ensures reviewers/editors can generate focused outputs with only relevant annotations. ---- ==== Export Process and Feedback ==== 1. Click Export to begin 2. Progress bar indicates export status 3. Upon completion, Criterion displays: - Success message - Path to exported file (e.g., Downloads folder) Clicking **Cancel** exits wizard without generating output. ---- ==== Output Format Details ==== **PDF Export**: * Accurate page formatting * Recalculated elements (page count, footnotes, line numbers) * Section-based content inclusion per your selection **XML/TEI Export**: * Structured according to TEI P5 with: * ****: metadata (title, author, license, publisher, edition, source bibliography) * ****: editorial content, structured by section type * ****: apparatus material ( for witnesses, for critical apparatus) * All required TEI tags validated * Missing metadata replaced with "DataNotAvailable" * Output compatible with TEI validators (e.g., TEI by Example) ---- ==== Example XML Structure (TEI P5) ==== My Critical Edition John Doe Peer-reviewed version DataNotAvailable

(unknown) the status of the text is unknown.

Creative Commons Attribution

 Editor Source Title 2025
Introduction

This edition presents...

 V Vaticanus latinus 1873, IXe. stationes -tones stationes, edd.: -tones V ---- ==== Troubleshooting ==== | **Problem** | **Solution** | | No sections selected | Ensure at least one checkbox marked before clicking Export | | Missing metadata | Check File > Metadata panel to complete required fields | | Validation errors (XML) | Validate output with TEI by Example Validator | ^ {{:note.png?20}} | **Note**: Exporting does not modify your .critx document. Each export operation is self-contained and local; no data transmitted externally. | ---- ===== Print Functionality ===== Generate hard copy or PDF version of critical edition document with selective content inclusion. {{ :criterion:file_print.png?nolink&600 |}} ---- ==== Accessing the Print Menu ==== * **File > Print...** * Keyboard shortcut: **Ctrl+P** (Windows/Linux) / **⌘+P** (macOS) * Always available as last item in File menu ---- ==== Print Options Dialog ==== **Section Selection**: * Checkboxes to select which document sections to include * Available sections reflect actual content in open document: * Table of Contents (ToC) * Introduction * **Critical Text** (always included; cannot be disabled) * Bibliography **Comment Selection**: * List of users who contributed comments to document * Checkbox per user to include/exclude their comments in printout * If enabled, selected user comments printed at end of document, after Bibliography ---- ==== Confirming or Cancelling Print Operation ==== | **Button** | **Action** | | Cancel | Cancels print setup, returns to document editor | | Print | Generates print preview in PDF format; printing handled by native OS capabilities (Adobe Reader or equivalent) | ---- ==== Print Output Structure ==== If comments selected, automatically appended at end of printed document, preserving original layout of: * Chosen sections (in order) * User comments (grouped by author) ---- ===== Print Preview Functionality ===== View how document will appear when printed, with full rendering of layout, formatting, headers, footers, notes, and pagination. ---- ==== Enabling Print Preview ==== Toggle from two locations: * **MenuBar**: View > Print Preview (checkmark when active) * **Toolbar Icon**: Click Print Preview button Print Preview opens immediately in side pane without reloading document. Close via X icon in preview pane. ---- ==== Print Preview Accuracy ==== ^ {{:warning.png?20}} | **Warning**: Since PDF generation performed in LaTeX, and LaTeX does not support highlighted text, print preview and printing in Criterion will not support highlighted text. Text highlighting visible only in editor. | Print Preview renders true-to-print visualization: * Layout with correct page breaks and margins * Page numbers and headers/footers * Line numbers aligned with main text * Marginal notes, footnotes, section notes * Column structures and page orientation * Bibliography and optional comments **Refresh Button**: Print Preview updates asynchronously. Press Refresh icon if changes not immediately reflected. ---- ==== Fullscreen/Expanded Preview ==== Click Expand icon in Print Preview pane to open dedicated full-screen tab: * Identical to standard preview * Supports zooming (in/out) * Allows page navigation * Provides Close tab (X) functionality * Includes resize and drag support Active expanded tabs visually highlighted to indicate preview mode. ---- ==== Structural Elements Displayed ==== Print Preview includes complete rendering of all paratextual components: **Page Layout**: * Page size (e.g., A4 converted to pixels) * Orientation: portrait or landscape * Header/Footer: 3 sections (left, center, right) supporting Page Number, Date/Time, Author, Title **Document Sections**: * Table of Contents: auto-formatted with page numbersPage numbers marked TBD in editor; actual numbering generated during print preview. * Introduction: optional, 1 or 2 columns * Critical Text: mandatory, 1-4 columns, with line numbering * Critical Notes: displayed below text with separators * Section Notes: appear at start of referenced page section * Page Notes: shown at bottom of page * Margin Notes: Inner/Outer determined by page parity; text-only, not indented * Bibliography: optional, 1 or 2 columns * Comments: optional, displayed at end if enabled during print ---- ==== Line Numbers ==== ^ {{:note.png?20}} | **Note**: Line numbers visible only in Print Preview, not in text view, printed output, or export. | * Positioned in outer margin * Only paragraph lines counted (excluding titles and headings) * Multiple apparatus entries share same line number * Configurable via References > References Format > Line Numbering ---- ==== Page Numbers and Navigation ==== Page numbers calculated dynamically: * Reflect changes in layout and content length * Shown in headers or footers * Auto-adjusted upon layout modifications Navigate using scrollbars or navigation arrows. ---- ==== Resizing and Rearranging Preview ==== * Drag preview pane to reorganize workspace * Resize by hovering on left edge and dragging sidebar * Expanded preview tab allows full-screen inspection