Knowledge Base

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Create an event announcement

See the section “What is an Event in HORTUS?” to better understand the importance of the research EVENT in the context of HORTUS

How to create an event for your purposes?

Event creation publishes a community-facing event object with title, type, abstract, conductors, schedule, timezone, tags, and optional project/institutional links. The schedule dialog is particularly important because it turns a generic announcement into a structured event record users can actually evaluate. Here is the event-creation workflow in the same format. Required fields are marked with * in the UI.

Event Creation action	What id does	What it matters
Upload event image	Upload a visual cover for the event in the image area. The UI explicitly accepts JPG, PNG, GIF files up to 10 MB. In edit mode, the image can also be removed/replaced with the X icon shown on the preview.	A strong image makes the event easier to recognize in lists and gives the announcement a more professional, attractive presentation.
Enter event title	Fill in the Event title* field with the full public title of the event. This is the main identifier shown on the event page and in the Events list.	The title is the first thing researchers scan to decide whether the event is relevant to their topic.
Select event type	Choose a value in Event Type*, such as Webinar. This classifies the event and labels it consistently in the platform.	The event type helps users immediately understand the format of the activity and sets expectations before they open the detail page.
Add event link	Insert a URL in Event link when the event has an external landing page, registration page, meeting room, or reference page.	It gives participants a direct path to the operational or public page of the event without forcing them to search elsewhere.
Write event details	Use the Event Details* rich-text editor to describe the event. The screenshots show formatting controls for styles, bold/italic/underline, lists, alignment, links, media, and code-style actions. This is where the organiser can write the overview, rationale, and expected outcomes.	This is the core explanatory area. It helps researchers decide whether the event is worth attending and understand its academic value.
Add event conductors	Use Event Conductors* to assign one or more responsible people to the event. The UI shows selected people as removable chips, and more than one conductor can be added.	Listing conductors makes ownership clear and shows who is academically or operationally responsible for the event.
Set the timezone	Choose the correct value in Timezone*. The screenshots show Europe/Rome as the selected example.	Timezone control is essential for events involving multiple institutions or international participants, because it prevents misunderstandings about start times.
Add tags	Insert topic keywords in the Tags field. The UI shows tags as chips, for example Dante, Devotional practice, Divine Comedy, and Spirituality.	Tags improve searchability, filtering, and thematic discovery across the platform.
Link Project pages	Use the Project pages selector to associate the event with a relevant project page or institutional page.	This keeps the event connected to its broader research context and helps users navigate between related content.

Define a schedule

Event Creation action	What id does	What it matters
Start the schedule structure	In the Schedules* panel, click Add Schedule. The page clearly states that the event needs at least one schedule to specify when it will take place.	Without a schedule, the event has no operational time structure, so users cannot know when it happens.
Name the schedule	In the Add Schedule modal, fill in Title schedule* with the title of the session or block, such as a morning session or workshop segment.	A clear schedule title turns a generic date slot into a meaningful program element that participants can understand immediately.
Describe the schedule	Use the Description editor inside the schedule modal to explain the content, aim, or format of that specific session	It helps participants understand what will happen in that time slot, especially in events with multiple sessions.
Set schedule date and location	In the same modal, fill Date* with the date and time, and Location with the place or platform. After saving, the schedule appears in the right panel grouped by date and shown on a timeline with the visible start time, duration range, and place (for example, Bologna).	This is the minimum logistical information participants need to plan attendance.
Save the schedule	Click Add in the Add Schedule modal. The new schedule block is then displayed in the event editor as a dated card on the schedule timeline.	Saving the schedule turns draft logistics into a visible agenda structure that can be refined further.
Add more schedules	Repeat Add Schedule to create additional sessions on the same day or on different days. The screenshots show multiple schedule cards under the same event.	This supports multi-session and multi-day events without forcing everything into one generic block.

define title and description
set date and schedule
specify participation details
add related content (project, resources)
configure registration
submit (if moderation applies)